Privacy Policy (including Photography and/or Filming and Streaming of Church Services – see Annex A)

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).​

2. Who are we?

The PCC of St Andrew’s, Haughton le Skerne is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of St Andrew’s, Haughton le Skerne complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.​

We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at St Andrew’s

4. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events. Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement. Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

other processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.​

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website (link at the bottom).

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.​

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: 

  • The right to request a copy of your personal data which the PCC of St Andrew’s, Haughton le Skerne holds about you;
  • The right to request that the PCC of St Andrew’s, Haughton le Skerne corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Andrew’s, Haughton le Skerne to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.​

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Church Office; St Andrew’s Church Office, Haughton Green, Darlington DL1 2DD

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: -

Annex A – Additional Information for Collecting and Processing of Images

Annex A - Additional Information for Collecting and Processing of Images

  1. Recording and Livestreaming Church Services

Please be advised that we may livestream our church services. Cameras are focussed on the front of church, reading desks and music group and not on the general congregation. The area where people will be visible on camera is marked by notices within the church.

By moving past these points, you are consenting to appearing on the livestream/recording.

Cameras will be turned off during distribution of Communion.

  1. Type of Personal Data that will be Captured

We may capture your image whilst filming the church service.

We will record your name and contact details of those leading, preaching, reading, leading intercessions or within music group, on the Photography, Filming and Streaming Consent Form.

  1. Personal information is collected for purposes of:

Recording and uploading, or live-streaming services from our church, online, in order to reach out to those who are unable to attend in person, or who wish to participate in our services remotely

Please note that by taking part in the service, this may indicate religious belief.  

  1. Consent

Explicit consent will be obtained from those leading / preaching / reading / leading intercessions / within music group for the purposes stated above.

If you sit forward of the advisory notices, you are giving your consent to your image being used for the purposes stated above.

You may be asked to consent on behalf of children aged 16 years or under attending with you.  Please consider whether they would want their images to be uploaded to the internet.

Where applicable, written consent will be renewed every three years

Consent may be withdrawn at any time but see Your Rights Regarding Your Data below

  1. Retention of Data

We will be sharing photographs and recorded or live-streamed services with the public, by uploading it to social media and other internet sites, such as Zoom, Facebook, Twitter etc.

This means your data may be stored outside the UK.   Each platform has its own privacy policy which describes how your data is used and protected.

We will keep your data for up to 3 years, except for certain special services, which may be retained permanently for archival purposes.

  1. Your Rights Regarding Your Data

Your rights around your data are described in Section 7 of the main document.

However, the rights to withdraw consent, or request erasure or restrict processing are limited, i.e. once the data is uploaded online, we are no longer able to erase or restrict the processing of individual images.  In addition, the right to rectification only applies to the processing of your name and contact details, it cannot apply to your image captured on film.

  1. Governing Guidance

We follow all current Church of England guidance regarding livestreaming, full details of which can be seen at

  1. Contact Details

To exercise all relevant rights, queries or complaints please see the details in Section 9 of the main document.